Leaders of the various national groups are provided with the contacts of the coordinating organization to facilitate the organization of activities. Through an email exchange or through online meetings, the coordinating organization introduces itself to the leaders and shares the project infopack, the program, and the activities that will be done.

It is good practice that an APV (Advanced Planning Visit) is implemented before the youth exchange. An APV is a meeting of the leaders of the various partner organizations with the organizers to discuss activities, share participant profiles, and better organize the project.

This can take place either residential (in which case the leaders will travel to the coordinating organization’s headquarters for 1 or 2 days of work) or online.